Back: Discover and report - File Shares

Available Reports

The following reports can be generated for File Share Connections:

ReportDescription

Depth Report

Provides a detailed breakdown of a File Share folder hierarchy and content at each level.

File Age Report

Provides a list of each object in the scan scope, including file size, last modified, last accessed information.
File Object TotalsProvides a detailed breakdown of all objects that exist within the File Share, organized by file type and quantity, and total data volume of the connection.
Group Member TotalsThis report enumerates Active Directory groups. (Note that this report requires the Active Directory Add-on.)
Permission CountsProvides a list of every user with permissions within the scope, and the total number of permissions each user possesses.
Permissions by ObjectProvides a breakdown of every permission assigned to each object within the connection, including permission inheritance.

Depth Report

This report provides information about:

  • The folder depth for each subfolder within the File Share

  • The structure of Child objects 

  • Total data volume for each object at each depth within the File Share connection, 

  • The strings required to easily map deeply nested source folders to a specified location within an optimized target folder hierarchy


Best Practice: Identify deep folder hierarchies in the File Share and utilize the values within the Depth and Path Fields to locate the deep locations, and create location mappings to redirect and balance the content across an optimized folder depth in the target domain.

Report fields

This report contains the following fields:

 

Field Name

Description

Depth

The folder depth for the object

Path

The folder path to the location of the object

Child Folders

The number of folders located under the object

Child Files

The number of files located under the object

Child Permission Sets

The number of permission verification checks for child objects

Total Children

The sum of all child objects including Folders, Files and Permission Sets

Total Bytes

The total bytes allocated to the object in the File Share

File Size

The file size of the object

File Age Report

This report provides information about:

  • The total number of files within a scanning scope, as well as their name and file size

  • The Last Modified and Last Accessed information for each File

  • The folder path for each File in the Scan scope

     

Best Practice: Identify files which are no longer used or accessed by your organization in order to filter obsolete or redundant data and improve migration performance while filtering your data environment.

Report fields

This report contains the following fields:

 

Field Name

Description

Parent Folder Path

The folder within the File Share connection where the object is located

File Name

The File name

Last Modified

The most recent modification record for the file

Last Accessed

The most recent access record for the file. Identify files which are not modified often, but are referred to regularly by users

Total Bytes

The total bytes allocated to the object in the File Share

File Size

The actual file size of the object

File Object Totals

This report provides information about:

  • The total number of objects within a scanning scope

  • Estimated Data Volume for each user and across the scanning scope

Best Practice: Determine the total number of objects in the source environment to discover potential migration performance impacting factors such as high permission counts, or excessive data volume

Report fields

This report contains the following fields:

 

Field Name

Description

Type

The type of File Share Object: File, Folder, Permission or Permission Set

File Extension

The various file extensions within the scan scope

Count

The total number files organized by file extension

File SizeThe total data volume of all objects included in the scan scope


Group Member Totals

This report provides information about:

  • Active Directory groups

Report fields

This report contains the following fields:

 

Field Name

Description

Group

The name of the Active Directory group.

Permission Counts

This report provides information about:

  • The total number of users with permissions within a scanning scope

  • How many permissions each user is assigned
     

Best Practice: Identify power users with very high content ownership and numbers of permissions and permission sets. Create mappings to balance the content ownership across the target domain or split power users into multiple bridges to increase migration performance.

Report fields

This report contains the following fields:

 

Field Name

Description

Name

The name of each user account within the scanning scope

Count

The number of permissions assigned to the user or group

Permissions by Object

This report provides information about:

  • The total number of sharing rights assigned to each object within the scanning scope

  • The owner of each object within the scope, and each user with editor and viewer rights

  • Each object with permissions explicitly assigned rather than inherited from its parent folder
     

Best Practice: Identify each object with complex sharing settings by discovering locations with very high permission counts and non-inherited, or explicitly assigned, permissions. Easily preserve the desired permissions infrastructure by assigning a group permission at the root level of all locations which rely only upon inherited permissions.

Report fields

This report contains the following fields:

 

Field Name

Description

Path

Path to the object

Type

Folder or File (Only Folders are displayed if File level permissions are excluded from the crawl)

Count

The number of permissions assigned to the object

Users with Permissions

Each user or group with permissions to the object. This column also includes the type of permission each user or group is assigned

Inherited

Whether or not the permissions assigned to the object are Inherited from its parent (TRUE) or are assigned specifically to the object (FALSE)