AppBridge Documentation : Discover and report - Microsoft Exchange

AppBridge Surveyor uses Connections to scan and report on critical aspects of your Microsoft Exchange environment. 



1. An Exchange Administrator account or Exchange Connection

2. Access to the Transformation Suite and selected Transformation Project

Available Reports

Reports that will be generated must be selected during Scan configuration. Surveyor provides the following Reports for Exchange:

Depth ReportProvides a breakdown of the depth of folders within the domain. Can be filtered by minimum and maximum depth.
Exchange Object TotalsProvides a detailed breakdown of all objects that exist within Exchange, organized by user.

Scanning Exchange Connections

To open the Scan configuration card for your Exchange environment:

  1. Sign into an authorized Transformation Suite administrator account.

  2. Click the Reports link in the pages navigation tabs.

  3. Select the desired Exchange Account or Exchange Connection and click the Scan button from the Connection Reports toolbar.

Configuration - Exchange Scans

The following section details the options available for configuring a Scan after clicking the Scan button from the Connection Reports toolbar.

General Settings

Scan Scope

The Scan Scope is used to directly set the objects that the Scan will crawl. Click the explore  icon beside the Connection drop down menu. This will open the Connection Tree View and allow you to choose the starting point for the Scan. This method will only allow a single starting point for the crawl.

Crawl Rules

Crawl rules are advanced settings that configure how the crawler discovers objects during a crawl. Exchange Scans have the following Crawl Rules:

  1. Exchange Discovery: Crawls all content owned by users within the Scan Scope. Exchange discovery has the following sub-settings:
    1. Exclude Users Outside Range: Filters the crawl to user email addresses that fall within an alphabetical range. Includes the start and end value. Parameters are:
      1. Start Email: Any string value. Will be used as the start point for the crawl. If this is an email address for a user, it will include that user. If this value is a letter, it will include every user with an email address alphabetically following that letter. Example: The value "a -" will include the email address
      2. End Email: Any string value. Will be used as the end point for the crawl. If this is an email address for a user, the crawl will include that user. If left empty, it will scan until the end of the collection. 
Location Crawl List

Location Crawl Lists are a Value List that restrict the scope of the Scan to the locations present in the list.

The following Location Crawl List would scan the accounts of,, and

Scan Generator Options

Configure the Scan generator options to control how many Scans are generated.

Each Scan will execute a single Execute Scan Action when started. Scan Actions will be placed into the Action Queue and executed on any available Transformation Servers.

To execute multiple Scans concurrently, first use the Scan Generator Options to generate multiple Scans, then associate additional Transformation Servers, or increase the Action Limits on individual Transformation Servers.

Users per Scan

Specifies the number of users that will be included within each generated Scan. 

Best Practice: A good rule of thumb is to set the Users per Scan setting to 100.


Start Scan Immediately

Immediately places a Scan Action into the Action Queue for each Scan after generation is complete.

Generating and executing Scans

Once configuration has been completed, Scans can be generated by clicking the Save button in the configuration dialog. If the Start Scan Immediately option is selected, Scans will automatically start once the Save button is pressed

Note: Generating Scans may take a few moments. Check the status of the Scan generation by clicking the Action Viewer in the bottom right corner of the screen.

Once generated, Scans can be started at any time by the following steps:

  1. Click the Expand button in the row for the Connection you would like to Scan.

  2. Select the Scans you would like to start.

  3. Click the Start button from the Scans toolbar.

Downloading Reports

Once Scans have been executed, the Reports that were chosen during the Scan configuration phase can be downloaded.

Download All Reports

To download all Reports from a Connection, perform the following steps:

  1. Select the checkbox beside each Connection you would like to download Reports for. 

  2. Click the Download All Reports button on the Connection Reports toolbar.

Download Individual Reports

To download individual Reports from a Scan, perform the following steps:

  1. Click the Expand+ button on the right hand side of the Connection row containing the Scan that you would like to download Reports for. 

  2. Select the checkbox beside each Scan you would like to download Reports for. 

  3. Click the Download button on the Scans toolbar


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